At Triple-S, we are committed to providing meaningful job experiences for Valuable People (Gente Valiosa). We strive for excellence in everything we do, from the way we work together to the way we serve our customers.
When you join Triple-S, you will be key to our efforts on delivering high-quality and affordable healthcare as well as contribute to our purpose to enable healthier lives. We serve more than 1 million consumers in Puerto Rico through our Medicare Advantage, Medicaid, Commercial, Life and Property & Casualty Businesses.
Let's build healthier communities together, join now!
JOB SUMMARY
Responsible for supporting all activities of the third-party vendor risk management program. This includes the oversight of Vendor Management processes, system administration, audit follow up and metrics-reporting. Will work with all levels of management in directing and following the vendor risk management policies and procedures. This role comprises the tactical execution of the day-to-day activities.
ESSENTIAL FUNCTIONS
- Prepares documents such as: bids, price inquiries, savings opportunities and addendums, as needed. Reviews bid requests and negotiate contracts within budgetary limitations and scope of authority.
- Coordinates contractor meetings for internal customers, as requested by Vendor Management Office.
- Attends bids negotiation meetings, act as the point of contact between the internal customers and all bidders. Negotiates proposals terms and conditions with qualified bidders to obtain optimal pricing, as requested.
- Prepares all required determinations file memoranda, and solicitation documents (invitation for bids, Request for Proposal, Request for Quotations) as appropriate. May assist in conducting RFP’s / RFI’s as required to support organizational goals and objectives. Provides contractor service in support of the sourcing and procurement functions.
- May assist with making arrangement for the pre-proposal or bid conference, including scheduling participation of other SME personnel and, or may act as the chairperson of these conferences.
- Support initiatives to institute procurement best practices. Selects prospective contractors from suggested sources, bidder’s list, industry register, from previous solicitations and other sources.
- Determines the best methods of procurement considering technical requirements, various contracting methods, estimated costs, legal and regulatory requirements, and applicable marketing conditions.
- Responsible for defining procurement practice processes, and identification of new opportunities to increase efficiency.
- Acts as the primary point of contact of questions from prospective contractors.
- Ensures that offers (bids proposals or quotes) are properly received safeguards, opened, and recorded.
- Evaluates offers for compliance with solicitation requirements. Determines the low bidder in formally advertised procurements and the competitive range of offers in negotiated procurements. Adjudicate contract to the best bidder.
- Conducts negotiations by written communication, telephone or through face to face meetings with prospective contractors.
- Estimates costs according to knowledge of market price; and determines that the prices to be paid are fair and reasonable.
- Obtain technical, legal, or regulatory advice as necessary to change of terms, conditions, of specification contained in the solicitations.
- Prepares assigned contract award determinations and documents. Prepares presentation to formally inform and communicate recommended vendor to all integrated personnel involved.
- Negotiate new terms and conditions as required and modifies and, or expedites all.
- Maintains and provide information on the status of procurement requests, contract change orders, and other modifications.
- Maintains a current source library, catalogs, and other information relating supplies and services. Vendor preferred list.
- Suggest procedures to ensure that all contracting, credentialing and accreditation processes are completed in accordance to regulation, policies, and standards.
- Assist with the development of procurement applications to increase efficiency and accuracy of calculations, and ease the use of data resources through automation.
- Disseminate and understand healthcare market and industry changes, including regulatory agency impacts in order to articulate market conditions to the contractor network.
- Ability to manage business areas requisitions thru SAP tool and all contractor requirements in SAI Global Compliance 360 platform.
- Handle other responsibilities as assigned.
EDUCATION
- Bachelor's Degree in Business Administration or Arts
EXPERIENCE
Bachelor’s Degree in Business Administration or Bachelor of Arts Degree, with one (1) to three (3) years of experience in the healthcare industry, preferable.
LICENSES AND CERTIFICATIONS
- None required
COMPETENCIES
- Action Oriented
- Collaborates
- Customer Delight (Employee)
- Manages Ambiguity
- Instills Trust
It is company policy to seek for the qualified applicants for positions throughout the company without distinction of race, color, national origin, religion, sex, gender identity, real or perceived sexual orientation, civil status, social condition, political ideologies, age, physical or mental disability, veteran status or any other characteristic protected by law. Drug-free company.
Equality Employment Opportunity/Affirmative Action for People with Disabilities/Veterans. Employer with E-Verify to verify the eligibility of employment of all the new employees.
We encourage Veterans and Disabled to Apply.